Tag Archives: Library advocacy

The 10-Minute International Librarian #18: Think of a Powerful Advocacy Tool

Advocacy is a global priority for libraries, and will only become more important with hard financial times likely ahead.

When trying to change people’s minds, it can be powerful to go in with some sort of tool or support, that you can prepare beforehand.

This can help start conversations, or leave a favourable impression on someone you want to convince.

It can also save you time while increasing your impact.

So for our 18th 10-Minute International Librarian exercise, think of a powerful advocacy tool.

This could be a postcard, leaflet, poster, report, or other object that supports you in your work to build support for libraries. It can share data or stories, set out arguments or make suggestions.

Think about what could work best in your country and your circumstances, and what you have seen others do that worked.

What do people respond best to? What has the most reach and impact?

Share your favourite examples of library advocacy tools below!

Good luck!

 

This idea relates to the IFLA Strategy! 1.3 Show the power of libraries in achieving the Sustainable Development Goals.

As we publish more ideas, you will be able to view these using the #10MinuteInternationalLibrarian tag on this blog, and of course on IFLA’s Ideas Store! Do also share your ideas in the comments box.

The 10-Minute International Librarian #13: Develop your 1-minute pitch for libraries

Advocacy is an important part of IFLA’s work to support the library field.

As institutions often dependent on the support of others – governments, funders, host institutions – libraries need to be able to explain why they are a great investment.

There are lots of very good studies and other materials which explain, in depth, how libraries make a difference.

However, if you want the person you need to convince to pay enough attention, you need to be able to ‘hook’ them. You need to find a way to make them sufficiently quickly, or risk losing their focus.

So for our 13th 10-Minute International Librarian exercise, develop your 1-minute pitch for libraries.

It’s not a long time! You may only be able to give a few short sentences, so make sure they count.

You could try writing out what you want to say, and then cutting it back until it fits into a minute – only keep the most powerful arguments.

And don’t forget to find a strong first line. You can share yours below in the comment – they may help someone else!

Good luck!

 

This idea relates to the IFLA Strategy! 1.3 Work with library associations and libraries to identify key legal and funding challenges to their work, and advocate for action.

As we publish more ideas, you will be able to view these using the #10MinuteInternationalLibrarian tag on this blog, and of course on IFLA’s Ideas Store! Do also share your ideas in the comments box.

“What is in the public domain should stay in the public domain!” – Article 14 of the EU-DSM Directive

by Timotej Kotnik Jesih, Intellectual Property Institute, www.ipi.si and Dr. Maja Bogataj Jančič, Intellectual Property Institute (IPI), www.ipi.si

The new Digital Single Market Directive (hereinafter the DSM Directive)[1] addresses works of visual art in the public domain in its Article 14, which reads “Member States shall provide that, when the term of protection of a work of visual art has expired, any material resulting from an act of reproduction of that work is not subject to copyright or related rights, unless the material resulting from that act of reproduction is original in the sense that it is the author’s own intellectual creation.”

This article was introduced by the European Parliament as an amendment during the legislative process with the intention of enhancing cultural heritage preservation by relying on the legal concept of public domain. Its aim is to ensure that works of visual art that are in the public domain in analogue form remain in the public domain also in digital form, by not granting copyright protection to faithful reproductions of such works. Reproduction of visual works in the public domain can, pursuant to Article 14 DSM Directive, be granted copyright protection only when they fulfil the originality threshold themselves. The rationale for this provision is explained in the DSM Directive’s Recital 53, as “[t]he expiry of the term of protection of work entails the entry of that work into the public domain” and “the circulation of faithful reproductions of works in the public domain contributes to the access to and promotion of culture, and the access to cultural heritage“, whereas in the digital environment, “the protection of such reproductions through copyright or related rights is inconsistent with the expiry of the copyright protection of works“.

Article 14 DSM Directive increases the level of legal security for libraries and other cultural heritage institutions (CHIs) when they use public domain works of visual art in cultural heritage preservation activities, as faithful reproductions of such works sometimes otherwise enjoy protection by related rights, even if they do not meet the copyright-required originality threshold. Article 14 enables libraries to be able to make visual works from their collections (that are in the public domain) available online and in a digital format, without the fear of such works having to be taken down. With the good implementation in national legal systems, Article 14 will hopefully provide the tool for libraries to expand and facilitate the access to works in the public domain and improve cultural heritage preservation across the whole of EU.

Despite Article 14 being one of the most unambiguous provisions in the DSM Directive, there is still some leeway for libraries and CHIs to try and ensure the best possible implementation of this provision.[2] While Article 14 explicitly applies only to works of visual arts, there is nothing preventing the member states from implementing a broader provision, covering any type of works. Such implementation would further improve cultural heritage preservation, as the issue of appropriation of public domain works and protecting non-original reproductions is certainly not limited only to visual works.

In Slovenia, the DSM Directive implementation process started in March 2020 when the Ministry of Economic Development and Technology (hereinafter the Ministry) invited interested stakeholders to convene and conduct a public debate. After the COVID-19 pandemic prevented any in-person consultations, the Ministry called upon interested stakeholders to provide written submissions on how to best implement the DSM Directive in Slovenian legal order by April 30, 2020, which were then published online and all stakeholders were invited to submit a second round of comments by 30 June 2020. We are now waiting for the publication of second-round comments and publication of the first draft of the legislative proposal.

Many public interest institutions in Slovenia participated in this process: research institutions, educational institutions, NGOs and CHIs. Several libraries and CHIs across Slovenia submitted their comments addressing also the Article 14.[3] In their submissions, they emphasised Art 14’s importance as a public domain safeguard and called for implementation that encompasses all types of works, not only those of visual art, and that would ensure that copyright protection is not granted to faithful reproductions notwithstanding whether they were made before or after the original work was already in public domain.

Stakeholders have not disputed such position on Article 14 implementation so far, which may showcases that in Slovenia there is a high level of awareness of importance of public domain works for cultural heritage preservation and that broad implementation of Article 14 is desirable and necessary in order for libraries and other CHIs to perform their cultural heritage preservation functions adequately. While it remains to be seen which route the Slovenian legislator, which usually provides for an expansive and strong protection of stakeholders, will take when implementing Article 14 CDSM Directive, the early signs are encouraging for libraries and other CHIs, and they can reasonably expect to be able to rely on works in public domain in a broadest possible way.

[1] Directive (EU) 2019/790 of the European Parliament and of the Council of 17 April 2019 on copyright and related rights in the Digital Single Market and amending Directives 96/9/EC and 2001/29/EC, https://eur-lex.europa.eu/eli/dir/2019/790/oj; last visite July 2020;

[2] see also Communia Guidelines: https://www.notion.so/Article-14-Works-of-visual-art-in-the-public-domain-eb1d5900a10e4bf4b99d7e91b4649c86 and Transposing the Directive on Copyright in the Digital Single Market: A Guide for Libraries and Library Associations (LIBER): https://zenodo.org/record/3552203#.Xx_hjy2B3OR, last visited July 2020

[3] Positions of stakeholders are available here (in Slovenian)https://www.gov.si/novice/2020-06-05-prenos-direktiv-s-podrocja-avtorskega-prava/, last visited in July 2020;

Attitudes and Actions: What Might COVID-19 Change in the Way We Think?

For all that anyone would like to be purely objective or rational, we are all influenced by our attitudes. Consciously or sub-consciously, we tend to have preferences for certain ideas, values, or types of behaviour, which help shape our decisions.

This is why such a key focus of library advocacy is how we change people’s attitudes, in order to ensure that, when a key decision-moment comes, this is as favourable as possible for our services.

Yet of course, attitudes do not just shape the decisions of politicians or funders, but also affect choices within the library field, as well as those taken by users.

Moreover, while advocacy can take time, sometimes attitudes can be changed or shaped by relatively sudden events. The COVID-19 pandemic is likely to be no exception here.

So what attitude changes could we expect as a result of the pandemic, and how might these in turn affect the way that libraries work? This blog shares some initial ideas, and welcomes further reflections.

 

Interpersonal Relations: for many, the COVID-19 pandemic has changed the way they think about contacts with others. From efforts to avoid other people when going to the shops, limitations on the size of gatherings, or simply socialising online without a shared activity as a reference point, the way many people relate with others has changed. Especially for those living alone, this has been hard.

The long-term change in attitudes from this may vary from person to person. Some will want to return to ‘normal’ as quickly as possible, even at the risk of causing new peaks in cases. Others will remember the warnings, even after official restrictions are lifted.

Libraries are likely to have both types of people among their users, which of course does not necessarily make life easier. There does risk being a need to find ways to enforce rules in the case of users who are putting others at risk, which is clearly not an easy thing to do.

But there may also be a case for finding ways to meet the needs of users who remain concerned, for example through smaller group or individual support, or use of digital, in order not to lose contact in the long-term. This can require extra resources, depending on the degree to which some users risk staying away. Assessing how lasting this attitude change will be is best done at the local level.

 

Greater openness to digital: perhaps uniquely, compared to any previous crisis, the COVID-19 pandemic has underlined the potential of digital to provide alternatives to physical activities or services. Clearly, for those without internet connections, the potential has remained unrealised – a major priority for action in the future.

Among libraries in particular, we have seen great examples of uses of digital technologies, including innovative applications such as the use of Google Forms to create virtual escape rooms. Yet a lot of the time, the changes have been less about ‘new’ innovation, but rather the application of pre-existing digital tools in the library context.

Effectively, the pandemic appears to have accelerated the adoption of digital, bringing activities such as consultations via WhatsApp, online chats with librarians, or virtual storytimes forward. This may be testimony to a change in attitudes – a greater openness to apply technologies on the ground on the part of libraries, and a greater readiness to use them on the part of users.

The rises noted in numbers of registrations for library cards, and then use of digital resources would back this up. These resources were available before, but people preferred to use physical options. The pandemic has forced them to reconsider. A key question will be whether libraries and users stick with these digital options into the future – in other words, is the attitude change lasting?

 

Connectivity as a human right?: linked to changing attitudes to digital tools – both on the side of libraries themselves and that of their users – is awareness of the importance of being able to get online in the first place. In particular in the most connected societies, the pandemic has underlined the risks of being on the wrong side of the digital divide.

Students in particular who have not been able to get online have been very clearly left behind, while those already lucky enough to have connections have been able to continue with their learning. People needing to apply for unemployment benefits have found it harder to do so when requests can only be made online.

There is also growing awareness of the importance of decent internet connectivity, with excessively low thresholds meaning that people who cannot make meaningful use of the internet are still counters as connected, and so do not receive support.

While the continued failure to give everyone options for meaningful connectivity has been around for some time, the pandemic has brought this into focus. There is perhaps hope that, in the wake of the crisis, there will be a greater readiness to see connectivity in the same way that we see access to running water, and support efforts to provide it effectively.

Libraries, both as centres for getting online, and nodes in networks, can be part of this.

 

Greater respect for science: another potential change relates to the readiness of policy-makers not just to draw on evidence, but also to be seen to be drawing on evidence, in order to justify the decisions they take.

This follows a number of years of concern about ‘fake news’, and the seeming rise of a class of politician almost taking pride in ignoring what ‘the experts’ say. Depressingly, for a field built on the idea of the importance of gathering, organising, preserving and applying information, these politicians have seemed to do well in elections.

While this group of politicians have clearly not left the scene, at least in some cases, there is a sense that it is both safer and wiser to draw on expertise in order to define policy. Whether this is sincere is open for discussion, but it is certainly welcome for libraries, at least for as long as it lasts.

 

The internet needs regulating?: a final potential change in attitudes returns to the digital sphere. We have seen, over a number of years, a growing sense that the internet has both its upsides and downsides for society.

Connected to this, we have seen increasing efforts to try and regulate the internet, and in particular its biggest platforms, as a means of trying to minimise the negatives, albeit in a piecemeal way. Legislation has looked at copyright, terrorist content, fake news, marketplaces and other issues, often taking different approaches to each.

However, when COVID-19 struck, the World Health Organization moved quickly to express concern about an ‘infodemic’ – the spread of misinformation about the virus, undermining public health messaging from governments.

Platforms have worked hard to respond, blocking, blurring, or tagging misleading messages as misleading.  It is perhaps not by accident that Twitter has felt readier to intervene in messages from the President of the United States now, even if these did not deal specifically with COVID-19.

With pressure in the United States to review rules around the liability of platforms, and legislation already under discussion on the same point, there is a chance that a greater readiness to regulate the internet could lead to sweeping new rules.

For libraries, this will be an area to follow closely. Clearly – as libraries know themselves – there can be types of content which are illegal or unacceptable. However, deciding where this is the case takes careful judgement, and legislation can be a blunt tool, which can unduly limit the scope libraries have to offer access to information.

 

These are just five areas where we may expect a change in attitudes as a result of COVID-19. All affect the way that libraries provide services, requiring innovation, adaptation and potentially advocacy.

None are certain of course. It remains to be seen how far attitudes change permanently, at a societal level. Do share your own views in the comments!

The 10-Minute International Librarian #8: Think of an Advocacy Priority

What makes for a successful library or library system?

Clearly, the energy and dedication of staff plays a major role. We are lucky to have so many inventive and focused people in the field.

But there are also other factors, not least the decisions made by law-makers and funders.

This is why it is so important to advocate, in order to shape their opinions. You can do this directly, or indirectly, by working to build wider public support for libraries.

But in doing this, it’s important to have an idea of your goal. This will help keep your message clear and well defined.

So for our 8th 10-Minute International Librarian exercise, think of an advocacy priority.

Think about what you might want to change, in order to deliver more for your community. This could be funding, but could also be something else – a law that would give you new possibilities, integration into plans for education, employment or health, or rules around staffing.

Think what would have most impact, but would also be achievable. And don’t hesitate to share here – you’ll likely find many others in a similar situation who can share their experience!

Good luck!

 

This idea relates to the IFLA Strategy! Strategic Direction 1, Key Initiative 3: Work with library associations and libraries to identify key legal and funding challenges to their work, and advocate for action.

As we publish more ideas, you will be able to view these using the #10MinuteInternationalLibrarian tag on this blog, and of course on IFLA’s Ideas Store! Do also share your ideas in the comments box.

Text and Data Mining: (Articles 3 and 4 of the EU-DSM) by REBIUN’s Copyright working group

The Copyright working group of REBIUN (the network of university libraries in Spain) is formed of Silvia Losa, as coordinator of the group, and librarian in the Universitat Pompeu Fabra in Barcelona, Paloma Jarque, librarian in the Universidad Carlos III in Madrid, Rosa Mª Sánchez, librarian in UNED, and Patricia Sanpera, librarian in the Ilustre Colegio de la Abogacía de Barcelona. The group studies topics of interest on copyright for university libraries in Spain. We are currently monitoring the transposition process to guide REBIUN in the actions to be carried out in order to get legislation in line with the interests of libraries.

  1. Can you explain to us what Articles 3-4 of the EU-DSM Directive are?

Articles 3-4 of the DSM Directive introduce two exceptions to copyright for text and data mining.

Text and data mining (TDM) is defined as “any automated analytical technique aimed at analysing text and data in digital form in order to generate information which includes but is not limited to patterns, trends and correlations”.

Article 3 focuses on text and data mining for the purposes of scientific research.

The article covers the reproduction, and extraction from databases, made by research organisations and cultural heritage institutions (and their members) but only for scientific research purposes. It also covers the storage and retention of copies, for the same purposes, including the verification of research results.

A cultural heritage institution includes “publicly accessible library or museum, an archive or a film or audio heritage institution”. Art. 2(3)

Research organisations are basically not-for-profit entities or entities tasked by a Member State with a public service research mission, according to art. 2(1).

The exception covers text and data mining of “works or other subject matter to which they have lawful access”. That means all the collections of institutions like libraries but also those contents freely available online.

This exception is not subject to remuneration (recital no. 17) and is protected against contract override. Art. 7(1)

Rightholders may establish measures to ensure the security of their systems but they should not prevent the application of the exception. Copies generated by text and data mining should be stored securely. Member States may regulate both aspects after negotiation with stakeholders (including, therefore, libraries).

 

Article 4 allows acts of “reproductions and extractions of lawfully accessible works and other subject matter for the purposes of text and data mining”.

Text and data mining can be done for any purpose and the reproductions “may be retained as long as necessary for the purposes of text and data mining.” Art. 4(2)

The exception benefits all kind of users, institutions or individuals, who have lawful access to contents. That means all the collections of the organisation but also the open web.

This exception, unlike the previous one, can be overridden by contract.

According to art. 4(3) “the exception or limitation shall apply on condition that the use of works […] has not been expressly reserved by their rightholders in an appropriate manner, such as machine-readable means in the case of content made publicly available online”.

 

  1. Why are these items important to libraries?

An exception for ‘text and data mining’, TDM, as stated in articles 3 and 4 of the EU-DSM Directive, grants libraries the right to mine in copyright works to which they have lawful access.

Text and data mining, TDM, is important for research and academic libraries because this exception allows them to support researchers and other legitimate users from different disciplines to undertake data mining. This support includes giving them access to legally accessed materials, not only on-site but remotely, and with the right to keep secure copies.

There are some aspects of the activity of libraries that can be closely related to text and data mining.

Libraries are supporters of Open Science, as they do with their institutional repositories. Open Science, including, inter alia, open access, open data, and FAIR data, is a loyal friend for TDM. With such a friend, researchers and other legitimate users will successfully carry out automated text and data analysis. Open Science is based on the possibility of checking out researchers’ methods and data. Without the opportunity to look at the datasets used for analysis, other researchers cannot confirm, or disapprove, findings, undermining overall scientific progress.

Libraries are used to work together with IT and Legal Departments. For the sake of an ideal use of the exception in favour of researchers and other legitimate users, libraries can help TDM workflows and infrastructures to be applied and developed.

As beneficiaries of the exception, and as advocates of researchers and other legitimate users from their institutions, libraries can have the necessary power when negotiating with publishers, so the right to mine is not overridden by contracts, and no additional information about the research is requested by publishers. And, as well, ensuring that any technical issues or access-blocking experienced by the institution are resolved quickly. Libraries pay for subscriptions to academic publications, there is no need to pay again to text and data mine contents already subscribed.

Furthermore, with a TDM exception libraries could, in short terms:

–       Perform TDM without requirement to inform or seek permission from publishers

–       Remove or ignore contractual provisions in licenses in conflict with TDM

–       Promote actions (including legal action) if access is blocked and not quickly resolved by the publisher

–       Protect personal data and privacy of researchers and other legitimate users from publisher requests for further information about TDM activities

 

  1. What is the best implementation you could hope for with these articles?

In short, our aspiration would be that the legal text allows the maximum use of text and data mining techniques for research purposes, and also to the legitimate users; with the only limitation that such uses do not conflict with a normal exploitation of the works and do not unreasonably prejudice the legitimate interests of the rightholders.

Specifically, we believe that there are a number of issues that it is important to incorporate or clarify in the law:

Data mining exception should allow acts affecting the right of transformation. It is not always clear when the use of these techniques can affect this right, so the express inclusion of this right would create legal certainty for researchers and legitimate users.

Public communication should also be allowed to enable researchers to carry out text and data mining activities where they have better tools for this, through a remote controlled system. That would prevent them from having to move, for example, to library facilities in order to analyse digitisations of their collections.

It should also ensure that the application of the exception entails the possibility of disseminating the results generated by it provided that such dissemination does not conflict with a normal exploitation of the work and does not unreasonably prejudice the legitimate interests of the author.

With regard to libraries and other cultural heritage institutions, the law should specify that they may use the exception of article 3 to conduct research in the context of their main activities. A restrictive interpretation of the concept of scientific research will make the exception useless for our institutions.

The storage of copies generated by the mining of text and data should be made where the researcher or the legitimate users choose, provided that they are protected against unauthorized access. Moreover, imposing different storage conditions in each European country may be an impediment to the development of cross-border projects.

It must be ensured also that, in the case of technological protection measures, the beneficiaries of the exception may have an extraordinary remedy requiring rightholders, or their intermediaries, to lift such mechanisms within a maximum of 72 hours, including financial penalties in case of non-compliance, where appropriate.

Since the exception (both exceptions of article 3 and 4) should not be subject to fair compensation, it should be ensured that suppliers of works and services do not impose a higher price on their subscription to enable text and data mining activities.

Finally, regarding specifically article 4, and according to the EU-DSM Directive, the law should also ensure that in cases of accessible resources that have been made publicly available online, rightholders can only object to the exception through the use of machine-readable means; otherwise the exception will become useless, as a manual review of terms of use and legal notices of websites cannot be intended.

  1. What is your government’s position on the issue?

We have no information about this aspect at the moment. The government launched a public consultation on December 2019 but they did not expose any kind of explanation or clarification on the positions of the government regarding the transposition of the EU-DSM. As far as we know (https://www.notion.so/Spain-64ff430a3fec4ed2a17895bd82ceb6e8), they will probably publish a draft of the legislative text when the State of Alarm ends.

 

10 Ways to Improve your Advocacy Capacity from Home

The COVID-19 pandemic has brought many proofs of how much libraries matter for their communities.

We have seen high demand for services and resources online and by phone, regrets shared by users about not being able to visit in person, libraries stepping up to help people access the internet or sign up for government support.

All paint a picture of a sector that has a strong focus on public service, and the resilience, resourcefulness and inventiveness to deliver in difficult times. As set out, for example, in Nick Poole’s blog about the future of public libraries, we have a powerful story to tell, and an opportunity to build a new narrative and model that reinforces and guarantees the place of libraries of all types in society.

Yet the difficult times are not necessarily over, with the loss of tax revenue, and stimulus packages launched in many countries likely to lead to cuts in spending in future in order to keep debt under control.

We will need to be as ready as ever to promote a narrative of libraries as cornerstones of literate, informed and participatory societies.

Fortunately, we do not need to wait for restrictions on movement to be lifted to start. There is so much we can do from home! Here are just ten ideas, connected to our advocacy capacities grid, and drawing on our 10-Minute Library Advocate series for improving your readiness.

  1. Build your team: it is perhaps a cliché, but the more you can share responsibilities, the further you can go. Having a group of people ready to get involved both means that even if you’re busy, someone else can take up tasks. Moreover, you can bring together people with different skills in order to do everything from tacking laws and gathering evidence to public speaking and lobbying.
  2. Find out who’s in charge, and do your research: you’ll need to know who is responsible for key decisions about support for libraries. There may be different players or agencies at work – not just in the culture, education or research field, but also those in charge of finance. Try to work out who matters, and do your background research in order to understand what they care about.
  3. Find out what the process is: in every system, there will be a procedure to be followed for taking decisions about whether to support libraries or not. This may be more or less long, and more or less formal of course. However, if you want to influence decisions, it’s worth trying to understand when and how you can provide input most effectively!
  4. Find out where you can access information: linked to the process question, you may also need to be able to react quickly to consultations or proposals. Even if these are public, they may not be easy to find or follow, or only certain groups will be asked proactively for views. Get to know portals where relevant information is posted.
  5. Identify other players who matter: you don’t need to limit your focus to ministers, senior officials or equivalents. Think about which other actors can influence decisions. This could be members of parliaments or local councils, journalists, think tanks or others. They can all be potentially useful contacts for you.
  6. Identify potential partners: it’s not only librarians who think that libraries are important! Indeed, calls for support for our institutions can even be more powerful coming from other groups, such as educators, advocates for access to information, or organisations representing groups which depend a lot on us (researchers, parents, people experiencing homelessness). Think about who is active and with whom you could work.
  7. Gather your stories: to back up your narrative, it is important to be able to provide evidence of why libraries need action from decision-makers. For a lot of people, bringing things to the human level is a powerful way of making them feel real and necessary. Reflect on your own experience, and look through past media coverage to see what you can use. You can also draw on the SDG Stories on IFLA’s Library Map of the World.
  8. Gather your data: in parallel with evidence that brings out the ‘human’ angle, it can also be effective to show at a more ‘macro’ level what libraries are doing. Clearly a lot of the work of libraries is felt in ways that are difficult to measure, especially at the level of entire countries or regions. However, making sure you have key data about numbers of libraries, staff, and users can back up your arguments. Use data from IFLA’s Library Map of the World and Library Stat of the Week to help.
  9. Define your messages: to be effective in your advocacy, you will need to be clear. Both politicians and others are busy, and likely will only be able to remember a few short points or arguments. So based on what you want to say – and what you think your audience wants to hear – work hard to condense your message to make it as short and powerful as possible!
  10. Present your materials: Once you have your messages, your materials and your audiences defined, take a moment to think about how you are going to communicate what you’re doing. Make things visually attractive if possible – pictures can be a great way of grabbing attention on social media for example, while ensure that documents you present are written presented in a way that makes them easy to read and understand.

Good luck!