Call for Papers: Session title: Special Places for Special Collections

Please disseminate this call for papers as widely as possible  


SESSION jointly hosted by the Section for Library Buildings and Equipment and the Rare Books and Manuscripts Section with the Preservation and Conservation Section

in Lyon, France

at the 80th  World Library and Information Congress,

16 – 22 August 2014

Session title: Special Places for Special Collections

Memorable library architecture and the application of integrated, attractive designs that reflect excellence and combine solutions for buildings, sites and interiors enables users to capture the spirit and function of a place and to attach a meaning or quality to a space and the importance of its collections. Libraries, in particular academic and research libraries, often hold collections of rare and special materials that encompass a wide range of documentary formats and other media. These include historic and modern books, manuscripts and archives, music and maps, photographs and sound recordings as well as digital archives. New technologies and different formats require new designs of buildings and a careful curatorship of spaces in order to provide the widest possible access as well as an appropriate and secure presentation of both physical and virtual special collections.

The Library Buildings & Equipment and the Rare Books and Manuscripts Standing Committees together with the Preservation and Conservation Committee are calling for papers which showcase recent building solutions and room concepts for Special Collections. These should reflect an understanding of and response to users’ needs in the consultation of rare or special collections in a collaborative scholarly environment. They should explore innovative design solutions for the use, presentation, teaching and exhibition of special collections as well as address appropriate security issues and storage facilities.

The Sections are particularly interested in innovative projects responding to new functional demands for the architecture and the design of hybrid libraries with collections of diverse and special formats. We would like the programme to have a balance between theoretical approaches devoted to aspects of library architecture and design solutions with regard to special collections and best practice case studies, which have proven to have met the different needs of the user. Presentations can draw on examples both from renovated as well as newly built spaces.

The theme of WLIC 2014, “Libraries, Citizens, Societies: Confluence for knowledge” should provide the context of the presentation.

The following should be provided by those responding to the call:

name and institution of presenter(s)

an abstract of the paper describing the project or research carried

out (1 page, up to 350 words) preferably in English

relevant biographical information of author(s)/presenter(s)

Please send your proposals by 31 January 2014 via e-mail to both the Chair of the LBE section Dorothea Sommer (, and to the Information Coordinator of the RBMS section Edwin C. Schroeder (

The abstracts will be reviewed by a Review Committee and the papers selected will be announced by 7 March 2014.  The paper can be given at the congress in any of IFLA’s official languages.

If a paper is selected authors must commit to presenting it in Lyon.

All presenters and their papers will be listed in the final IFLA Programme. Therefore presenters must forward the full text of their papers by 30 April 2014 to allow time for review and for preparation of translations. Presentations should not take longer than 25 minutes to deliver and papers should be no longer than 20 pages.

In accordance with IFLA’s Open Access Statement all papers presented at the WLIC 2013 will be available under a Creative Commons Attribution 3.0 licence. Authors of submitted papers will need to sign IFLA’s Author form. The papers and presentations will be made available through the IFLA Library.


Please note that it is the presenters’ responsibility to find funding for their participation (registration fee, travel, accommodation and associated costs). IFLA is not in a position to fund attendance at the Congress. An exception can be made for speakers from outside the profession who would not normally attend congress. They can register free of charge for the day on which they speak.

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