ACD Helsinki Open Session Programme Now Available!

ACD Open Session Programme at the WLIC Congress in Helsinki on Tuesday August 14, 2012 (13:45 – 15:45) will be devoted to:  

“Treating Print in an Increasing Digital Collection: Issues, Dilemmas & Directions”

Traditional print resources are becoming a challenging format and commodity in many libraries. With the emphasis of many library collections to establish a greater digital presence and library staff rethinking space issues, reader preferences indicating a leaning towards more online resources and access than depending on print, the perception of print potentially becoming endangered appears significant. Print, however will not disappear and as we consider the 2012 IFLA Presidential theme, “Libraries: A Force for Change,” we suggest that print in the short and long term, will contribute to that part of the theme as “inclusionary, transformational and innovative” in how it integrates with a growing digital collection.

This Open Session examines directions for the future role of print in all library environments worldwide and considers associated issues, dilemmas and trends libraries are experiencing as they consider selection, collection management decisions and readers’ preferences in meeting information needs with print resources.  The presentations explore many of the methods of how libraries are treating all materials issued in print, including books/monographs, serials/journals for all readers.

Six (6) presentations will be made at this session:

  • Print Coexisting with Growing Digital Collection in Public Libraries of China by Lingwen Mao, Qunqing Huang and Honghui Liu, Sun Yat-sen Library of Guangdong Province, CHINA

Many public libraries inChinahave become hybrid libraries. The understanding of the significance of blending print with increasing digital collections is challenging though examining old vs. new and integrating heterogeneous data are difficult. De-selecting print is a dilemma, as digital resources are usually not owned by libraries, and those holdings are not as complete as traditional print. Digital reading may be limited by access factors such as an insufficient number of computers, internet, access rights or information literacy.  Public libraries must serve all kinds of people.  Print is not always covered by digital resources, and special print treatment of cultural heritage is irreplaceable.  Most library users appear to still prefer print. Altogether, print is not forgotten, it still prevails.

Lingwen Mao is Deputy Director of Sun Yat-sen Library of Guangdong Province; Qunqing Huang is a Professional Librarian at the same library and Honghui Liu is the Director.

  • Rebuilding Library Collections – Common Guidelines Help Public Libraries to Update Their Collection by Aija Laine, TurkuPublic Library and Virva Nousiainen-Hiiri,HelsinkiCityLibrary, FINLAND

The Library environment is rapidly changing. The way that people gather and process information has changed thoroughly. The use of mobile devices and the increasing amount of digital content place libraries in a new situation. Public libraries have to adjust their collection to the new era.  InFinlandthe Council for Public Libraries launched a project, Electronic material for public libraries, and assigned a committee to work on it. The main task of the project is to obtain electronic material for patrons in public libraries. The project will also examine how the emerging amount of digital material will change the library collection.

Aija Laine is the Planning Officer for Electronic material for public libraries at the Turku City Library and Nirva Nousianen-Hiiri is Head of Acquisitions and Cataloguing at the Helsinki City Library.

  •  Uniting the Corpus of Our Collections through Visualisation by Alex Byrne, State Library ofNew South Wales, AUSTRALIA

This paper explores the challenges of visualising digital and physical collections to enable discovery and use with reference to new models for academic and public libraries as well as the particular challenges faced by libraries with great heritage collections such as the State Library of New South Wales. That Library is renowned internationally for its unique collections onAustraliaand the surrounding region. It and its international peers face the challenge to present their heritage collections, their digitised versions and their contemporary print, media and born digital materials to as a discoverable corpus for researchers, students and the public.

B   Dr. Alex Byrne is the State Librarian and Chief Executive of the State Library of New South Wales following posts in library and university management at several Australian universities.  Alex served for a decade in leadership positions with IFLA including President from 2005-2007.  As a professional librarian, researcher and writer with deep interest in the roles of memory institutions, Alex is particularly interested in the complexity of issues relating to Indigenous peoples and transmission of knowledge and in emerging modes of scholarly discourse.  His publications deal primarily with information architecture and management, and with community empowerment and human rights, especially freedom of expression and access to information.

  •  EVA Assists in Collection Building!: Using ILL Data for Patron-Driven Acquisition by Ania Lopez, University Library of Duisburg-Essen and Peter Mayr, Northrine-Westphalian Library Consortium, Cologne, GERMANY

The “ErwerbungsVorschlags-Assistent” (EVA) explores the methodology of patron-driven-acquisition in regard to printed material, specifically inter-library-loan requests. The requests are automatically compared to specific criteria in regard to their suitability as an acquisition, enriched with external data and presented to the appropriate subject librarian. Since October 2011, EVA is in production with several German university libraries. But the conversion ofILL-into acquisition-requests poses also some questions: Is there a competition betweenILLand collection building? Is it useful to minimize the number of ILL requests in this way? How is the user experience and service level for patrons impacted?

B   Dr. Ania Lopez is a subject librarian at the University Library of Duisburg-Essen and also responsible for several IT-related projects including OPAC development, library portal, journal catalogue.  Peter Mayr is an administrator for the ILL system at the Northrine-Westphalian library consortium inCologne.

  •  Inclusionary Tactics for Print and Digital: Managing and Remembering in order to Improve Access, Resource Sharing and Preservation of Print Collections by Dianne van der Reyden and Jeanne Drewes, Library of Congress,Washington,DC,US

The Library of Congress ( as a member of HathiTrust ( provides access to digital copies of many titles also held in print.  Learn how the Library is working to improve access through providing digital and print choices from the ILS; managing the physical condition by treating and binding damaged print copies when they are selected for digitization; improving space by storing physical copies differently after the digitization process is completed. Efficiency and cost effectiveness is a high priority when developing any new or improving existing work process and the Library of Congress has spearheaded several projects that integrate the use of small applications used in conjunction with the ILS to improve accuracy, and speed of processing titles.

Dianne van der Reyden is the former Director of the Preservation Directorate and Jeanne Drewes is Chief, Binding and Collections Care Division, Preservation Directorate at the Library of Congress.  The processes described were developed in collaboration with the Internet Archive project within Library Services in the Library of Congress and CALM: Collections Access and Library materials Divisions.

  •  The De-selection en-masse at TUT: Enabler for Implementation of Hybrid Collections by Vivian Agyei, Tshwane University of Technology, Pretoria, SOUTH AFRICA

Weeding of collections provides opportunities for replacing some print items with e-resources. However, considerations for replacement, collection development and management – especially in developing countries – should include preference of some academic departments for print material and the implications of increasingly acquiring e-resources for additional funds are required to enable access; e.g. availability of computers and network connectivity for clients who mostly rely on the libraries to provide continued accessibility. The de-selection of large numbers of print items at TUT was prompted by the institutional decision to adopt the model of a single faculty per campus following the merger of the three (3) institutions in 2004.

Bi Vivian Agyei is the Director of Library and Information Services at Tshwane University of Technology inPretoria,South Africa.


See you in Helsinki!

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